Greenhouse ·
full-timeWorkplace Coordinator
Anthropic · Zürich, CH
Anthropic is an AI research and development firm that focuses on building reliable, interpretable and safe artificial‑intelligence systems. In its Zurich office the company is adding a Workplace Coordinator who will be the single point of responsibility for keeping the physical workplace functional and welcoming. The role blends facilities management, vendor oversight and employee‑experience duties: coordinating janitorial, security, maintenance and catering providers; handling day‑to‑day issues such as HVAC failures or equipment repairs; setting up workstations for new hires and managing office moves; running snack, coffee and catering programs; and planning internal events, meetings and executive visits. The coordinator will also work closely with People Operations, IT, security and the global Workplace team to maintain safety compliance and refine standard operating procedures. The position suits a professional with several years of experience in office administration or facilities coordination, strong vendor‑management skills, a hospitality mindset, and the ability to juggle multiple priorities while delivering responsive service to employees.
Education
- Level: Bachelor's degree
Key Skills
Experience required
5-5 years experienceAbout the Role We are hiring a Workplace Coordinator to be the sole workplace team member in our Zurich office, owning office operations, vendor management, employee experience, events, and food & beverage programming. Responsibilities Coordinate and manage vendors for janitorial services, deliveries, supplies, and building repairs. Address workplace issues promptly (elevator, restroom, HVAC, refrigerator) and communicate resolutions. Conduct minor repairs and oversee larger maintenance tasks with vendors. Support HVAC preventive maintenance and building system upkeep. Manage workstation setups, office moves, furniture reconfigurations, and space planning. Partner with Security on emergency response and safety compliance. Own day‑to‑day employee experience, first‑day onboarding, and hospitality. Manage food & beverage programming, snacks, coffee, catering, and team meals. Monitor office experience through walkthroughs and employee feedback. Respond to internal ticketing system requests within SLAs. Develop and preserve office culture and hospitality standards. Plan and execute local office events, including logistics, catering, A/V, and budget tracking. Support visiting teams and executives with workspace setup and logistics. Coordinate with People Operations, Security, IT/AV, and global Workplace teams. Maintain and improve Standard Operating Procedures. Manage multiple priorities and surface issues to the global Workplace team. Requirements Minimum 5+ years of experience in office operations, facilities management, or related roles. Demonstrated ability to manage vendors, handle maintenance tasks, and coordinate events. Strong communication and interpersonal skills. Ability to work independently and prioritize competing tasks. Experience with ticketing systems and standard operating procedures.
Skills for this role
Required skills
Also mentioned in the listing
| Role | Workplace Coordinator |
|---|---|
| Company | Anthropic |
| Location | Zürich, CH |
| Type | full-time |
| Compensation | Not disclosed |
| Posted | 2026-10-21 |
| Deadline | Rolling |
Typical process for this type of role
A general guide — the exact steps for this specific listing may vary; check the original posting for details.
- 1ApplicationSubmit your resume through the apply link.
- 2ScreeningRecruiter reviews your background against the role.
- 3AssessmentA technical test, assignment, or coding round, depending on the role.
- 4Interview(s)One or more rounds with the hiring team.
- 5OfferOffer letter with compensation and start date.
Before you apply
0/4Workplace Coordinator at Anthropic: frequently asked questions
- Who can apply for the Workplace Coordinator role at Anthropic?
- The listing asks for Bachelor's degree; 5-5 years of experience.
- What skills does the Workplace Coordinator role require?
- The listing highlights Vendor Management, Office Operations, Facilities Maintenance, Event Planning, Hospitality, HVAC, Building Repairs, Space Planning, Communication, Ticketing Systems. Show each of these in a project or past role on your resume.
- What is the salary for this role?
- Anthropic has not stated compensation in the listing. Check the original posting or ask during the application process.
- Is the Workplace Coordinator position remote, hybrid or onsite?
- The listing marks this role as onsite, with Zürich, CH as the location.
- What is the application deadline?
- Anthropic has not listed a fixed deadline, so apply early in case the opening is filled.
- How do I apply for the Workplace Coordinator role?
- Use the Apply button on this page. It opens the original listing on job-boards.greenhouse.io, where you submit your application with the company.
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